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Constitution and By-Laws of the Port Perry Quilters’ Guild

Article #1
This organization shall be known as “Port Perry Patchers” and its motto shall be “Stitch Together”.

Article #2

  • The objectives of the Port Perry Patchers are to meet and enjoy the exchange of ideas with fellow quilters; and
  • to facilitate bringing qualified experts and speakers in these fields for seminars and workshops; and
  • to work on community projects involving quilting techniques and any other aims and purposes as the membership, by simple majority, shall from time to time deem appropriate; and
  • because the Guild is a volunteer run organization, all members are encouraged to participate in accordance with their skills, interests and available time in some aspect of Guild functions; and
  • shall reach out and support the broader community with gifts of quilts or related items.

Article #3
Membership is open to anyone on payment of the prescribed annual fee. The number of members may be capped, at the discretion of the Executive, if the facility for meetings has a limited capacity.

Article #4
The Executive of the Guild Committee shall be:

  • President
  • Vice-President
  • Past President
  • Secretary
  • Treasurer
  • Membership
  • (2) Programme and Workshop Convenors
  • Newsletter
  • Community Outreach

Additional Officers shall include and are welcome at Executive meetings:

  • Sunshine
  • Nominating Coordinator
  • Phone Committee
  • Show Convenor
  • Social Convenor
  • Block of the Month
  • Archivist
  • Library
  • Publicity
  • Greeter
  • Webmaster

Special committees may be appointed as needed.

Article #5
The Executive Committee shall be responsible for the business administration of the Guild. Special concerns of Guild members should be directed to an Executive member and will be handled at executive level.

Article #6
The Executive shall be composed of the Officers of the Guild, duly elected at a biennial meeting and holding office for two years, except for the initial Executive which shall be appointed by the founding members.

Article #7
A biennial meeting of the members shall be held in June every two years coinciding with the July to June term of the Executive. The Nominating Coordinator shall conduct the election of Officers, having during the previous months compiled a list of nominees.

Article #8
In the absence of the President, the Vice-President shall conduct the meeting. In the absence of both, the Past President shall conduct the meeting.

Article #9
The financial records of the Guild shall be audited by the Vice-President, Past Treasurer and Treasurer biennially in June.

Article #10
Procedures for amendments to the Constitution and By-Laws:
The Constitution and By-Laws may be amended at any time provided that the following conditions are met:

  • notice, in writing, of the proposed change(s) is (are) given to Secretary, and
  • said notice, in writing, is presented to each member at least two weeks prior to the next general meeting, and
  • voting shall be done by voice vote, and amendments have two-thirds majority of the members present at the voting at that next general meeting.

Article #11
In the event that a duly elected officer cannot complete the term of office, the executive committee shall appoint a member to carry out the term of that office.

Article #12
The signing officers for the Guild shall be ANY TWO of the President, Treasurer or Secretary.

Article #13

  • The meetings of the Guild shall be held on the third Monday of the months of September to June, both inclusive at times to be set by the Executive Committee.
  • All meetings of the Executive Committee shall be at the call of the president.

Article #14
All members of the Guild, in attendance, are eligible to vote.

Article #15

  • Nominations shall be held every two years.
  • Each Guild member shall have the privilege of nominating a representative for each elected office of the Guild subject to the following provision:
  • The office of the President shall be filled by the previous Vice-President. Should the Vice-President be unable to move up, the persons then nominated for President should have served at least one year on the Executive Committee.

Article #16

  • All members must register and pay their fee annually at the June meeting and will receive an annual membership card. The annual fee shall be set by the Executive Committee.
  • For new members joining after January, the annual fee shall be prorated.
  • Prospective members shall be given two months grace to register with the Guild

Article #17
A quorum is 50% plus one of the positions filled in the Executive Committee as listed in Article #4.